Executive Administrator
From: jobs@tlsgltd.com
Company Overview
The Locator Services Group Ltd. (“TLSG”) is a twenty-three person and growing, downtown, Boston based company that specializes in unclaimed property recovery. Throughout its sixteen-year history, TLSG has successfully recovered funds from 94 bankruptcy courts, 53 abandoned property offices, and hundreds of foreign, federal, state, and local offices and holders. Our mission is to provide superior and comprehensive corporate asset recovery services to our clients. TLSG executes its mission through the diligent work of an expert team, which identifies and analyzes unclaimed funds opportunities and skillfully prepares the necessary recovery documents, thereby expediting the return of our clients’ funds. Please feel free to visit our website at www.tlsgltd.com.
Position Overview
The Executive Administrator role includes performing administrative duties for the President and the leadership team, in a fast paced environment. Responsibilities may include preparing proposals and presentations, creating marketing materials for the company, making travel and meeting arrangements, screening incoming calls, scanning, faxing, and data entry. The position requires strong computer and internet research skills and the ability to work with confidential information. The role also requires excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Essential Job Functions
Responsibilities may include, but are not limited to:
• Providing executive support for the President as directed (diversity supply registration, professional memberships, etc) and the leadership team
• Screening incoming calls/ returning phone calls
• Checking emails (personal and corporate)
• Document review and editing
• Managing the President’s schedule
• Drafting marketing materials, creating promotional items, and other written assignments
• Creating presentations and proposals
• Analyzing various types of data to extract pertinent company information
• Internet Research (personal and client based information)
• Scheduling travel reservations and appointments
• Registering staff for conferences
• Keeping the President organized
• Drafting and sending correspondences
• Entering data into contact management databases and managing existing data
• Creating and organizing multiple files
• Scanning, faxing, and copying
Required Skills
• Minimum two years of full-time administrative experience with at least one year in a support role
• Experience drafting letters, e-mails, memos, and marketing materials
• Must be a proficient user of Microsoft 2007 (Microsoft Outlook, Word, Excel and PowerPoint) and knowledge of ASAP Utilities is a plus
• Familiar with contact management software; familiarity with ACT! a plus
• Excellent written and verbal communication skills
• Extraordinary organizational skills
• Proven ability to multi-task and prioritize
• Proofreading and editing skills
• Superb people skills
• Ability to work well under pressure with shifting priorities
• Exceptionally detail-oriented
• Maintain confidentiality in sensitive matters
• Strong ability to think outside of the box
• Willingness to assist with other responsibilities or departments, as needed
If you are interested in the position, please send a resume, cover letter in MS Word format and salary requirements via email to Betty Jackson at jobs@tlsgltd.com.
Email your resume to jobs@tlsgltd.com
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